JOB OVERVIEW

We're a recruiting agency that connects skilled talent with businesses abroad. We're hiring a full-time Virtual Assistant (Executive Assistant) for a busy Australian business owner. The day-to-day workload is manageable, but we need someone proactive and reliable who is available during Australian (AEST) business hours.

We want someone organized and a little bit technical: comfortable using AI tools like ChatGPT, and able to pick up tools like Xero, Airtable, and WordPress and set up basic automations.

What you'll do:

Admin:
- Book travel (hotels, flights, hire cars, parking)
- Manage email and calendar (summarize, prioritize, reply, file, schedule)
- Basic bookkeeping in Xero (coding, invoicing, basic reporting, Excel budgeting)
- Pay bills and keep records
- Set up meetings in Teams or Zoom
- Vehicle management (booking services, comparing insurance)
- Explore and set up simple automations to save time

Workshops and events:
- Plan and schedule workshops, scout venues
- Design slides in PowerPoint and create flyers from templates
- Enter participant details and evaluations, liaise with co-hosts

Projects and content:
- Airtable data entry, management, and reporting
- Update the website (WordPress posts and events, archiving, checking broken links)
- Help collate project reports and track progress with subcontractors
- Share social media content and do light video editing
- Set up and export surveys (Alchemer)

What we need:
- Strong written and spoken English
- Proactive and reliable, you take initiative without being chased
- Comfortable using AI tools like ChatGPT to work faster
- Technical enough to pick up tools like Xero, Airtable, and WordPress and set up basic automations
- Available full-time during Australian (AEST) business hours
- Reliable internet and a quiet workspace

What you'll get:
- $10 AUD per hour, 40 hours per week (full-time)
- Long-term role for the right person
- Steady, varied work with a supportive team

Source: OnlineJobs PH