Job Title: Admin/Concierge

Job Overview: We are seeking a professional and personable Admin/Concierge to provide exceptional administrative support and customer service to our organization. The ideal candidate will be the first point of contact for visitors, manage front desk operations, and assist with various administrative tasks to ensure smooth daily operations.

Key Responsibilities:

1. Greet and direct visitors, guests, and clients in a friendly and professional manner
2. Manage front desk operations, including answering phone calls and responding to emails
3. Schedule and coordinate meetings, appointments, and travel arrangements
4. Maintain and update office calendars and schedules
5. Handle incoming and outgoing mail and packages
6. Perform general administrative duties such as filing, data entry, and document preparation
7. Assist with event planning and coordination
8. Maintain office supplies inventory and place orders as needed
9. Provide basic IT support and troubleshooting for office equipment
10. Ensure the reception area and common spaces are tidy and well-presented
11. Coordinate with facilities management for maintenance and repair requests
12. Assist with special projects and additional tasks as assigned

Qualifications:

1. High school diploma or equivalent; Associate's or Bachelor's degree preferred
2. 2+ years of experience in an administrative or customer service role
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
4. Excellent verbal and written communication skills
5. Strong organizational and multitasking abilities
6. Attention to detail and problem-solving skills
7. Professional appearance and demeanor
8. Ability to work independently and as part of a team
9. Flexible and adaptable to changing priorities
10. Experience with scheduling software and customer relationship management (CRM) systems a plus

Work Environment:

• Full-time position, Monday to Friday, with occasional evening or weekend work as required
• On-site work in a professional office setting
• May require prolonged periods of sitting and computer use

To Apply: Please submit your resume and cover letter detailing your relevant experience and why you would be an excellent fit for this role. We look forward to reviewing your application.

JLL is an equal opportunity employer and values diversity in our workforce. We do not discriminate on the basis of race, color, religion, national origin, disability, or any other protected characteristic.


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